Privacy Policy

Last Updated: February 28, 2026

At Kilimanjaro Aid Project, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you interact with our website and services.

1. Information We Collect

1.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

• Contact Us: Name, email address, phone number, and message content
• Apply to Volunteer: Full name, email, phone, nationality, address, gender, age group, availability, areas of interest, skills, and experience
• Subscribe to Newsletter: Email address
• Make a Donation: Name, email, payment information (processed securely through PayPal)
• Engage on Social Media: Public profile information when you interact with our social media pages

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information, including:

• IP address and device information
• Browser type and version
• Pages visited and time spent on our website
• Referring website or source
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect for the following purposes:

• Communication: To respond to your inquiries, send updates about our programs, and provide information you requested
• Volunteer Management: To process and manage volunteer applications and coordinate volunteer activities
• Fundraising: To process donations securely and send donation receipts
• Newsletter: To send periodic newsletters with updates, success stories, and ways to get involved (you can unsubscribe at any time)
• Website Improvement: To analyze how visitors use our website and improve user experience
• Legal Compliance: To comply with applicable laws, regulations, and legal processes
• Security: To protect against fraud, unauthorized transactions, and other illegal activities

3. How We Protect Your Information

We implement appropriate technical and organizational security measures to protect your personal information, including:

• SSL encryption for data transmission
• Secure server infrastructure
• Access controls and authentication
• Regular security audits and updates
• Secure payment processing through trusted third-party providers (PayPal)

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

4. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing donations (PayPal), or conducting our programs (email service providers)
• Legal Requirements: We may disclose information if required by law, court order, or governmental regulation
• Protection of Rights: We may disclose information to protect our rights, property, or safety, or that of our users or others
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. Cookies are small text files stored on your device.

Types of Cookies We Use:

• Essential Cookies: Required for the website to function properly
• Analytics Cookies: Help us understand how visitors use our website
• Functional Cookies: Remember your preferences and settings

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our website.

6. Your Rights

You have the following rights regarding your personal information:

• Access: You can request a copy of the personal information we hold about you
• Correction: You can request that we correct any inaccurate or incomplete information
• Deletion: You can request that we delete your personal information (subject to legal requirements)
• Objection: You can object to our processing of your personal information
• Unsubscribe: You can unsubscribe from our newsletter at any time by clicking the "unsubscribe" link in our emails
• Data Portability: You can request a copy of your data in a structured, machine-readable format

To exercise any of these rights, please contact us at info@kilimanjaroaidproject.org

7. Third-Party Links

Our website may contain links to third-party websites (such as social media platforms and payment processors). We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any third-party sites you visit.

8. Children's Privacy

Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will delete it promptly.

9. International Data Transfers

Kilimanjaro Aid Project operates primarily in Tanzania. If you are accessing our website from outside Tanzania, please be aware that your information may be transferred to, stored, and processed in Tanzania or other countries where our service providers operate. By using our website, you consent to such transfers.

10. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Your Consent: By using our website and services, you acknowledge that you have read, understood, and agree to this Privacy Policy.